Conclusion : Web Folio 2

As a conclusion for web folio 2, I would like to say that, E-recruitment, learning and development as well as performance management system are interrelated because these three topics consists or recruiting an employee then develop the knowledge, skills and abilities (KSA) of its employees and once the process has took place, the performance management system will be used as a medium to evaluate the performance of the employees.

Besides that, the recruitment is done through online basis by shortlisting the most suitable candidates rather than sending hard copy of resumes to the organizations. This would help to reduce the usage of papers and straight away keeps environment cleaner. However, it would also save the cost and time for both parties both applicants and also recruitment team in recruiting process. In the context of learning and development it is best to use e-learning for new and existing employees to adopt and adapt with the working environments. As for performance management system, it consists of planning, coaching and counselling, and rewarding. This means the system would enhance to increase performance and at once increase the productivity of the employees.

In general, I have gained much useful knowledge throughout the entire semester that is basically about the Human Resource Information System (HRIS). Im so thankful to Dr. Nur Naha for giving us the opportunity to do reflection of the topics that has been taught in the classroom. Besides that, it is required to review the learning process that tooks place through posting into blogs and at same time would able the students to be more active in using Information Technology (IT) as a medium of learning.

From the previous entries, it can be stated that this subject is more related to practices of Human Resource. For instance since earlier the subject discusses on Introduction to Information System, Information System for Competitive Advantages, E-Recruitment, Learning and Developments, and Performance Management Systems. These topics are regarding the web based applications for the organizations to keep track of the employees. As a result, these web based application can help the company to overcome any issues such as globalization issues and improve their company in step further than before. It is because, the proper usage of web based applications will enable the process of managing be done smoothly. As for Human Resource (HR) managers, the web based applications can help to integrate with the latest technologies for a better environment in managing the company and upgrading the management process.

                                                                                                     

          

Performane Management System

The process of identifying, measuring and developing the performance of individuals and team to achieve the organizational goals. This whole process is the main thing in performance management system. So managing this whole system is not an easy process thus really need to focus and they need to create a system where they can do every process virtually. This process is usually done manually but certain process such as evaluation and so on can be done virtually which the data can be managed effectively.

Performance management system is a continuous process of planning work and setting goals, monitoring performance, developing capacity, reviewing performance, and rewarding good work. It is a main matter or issue in Human resource where its focus on developing the employee to attain the organizational goal.  A systematic system must be created or designed to be implemented in the company in managing the employee performance functions. By having system in managing the employee’s performance it will make the process become smooth and effective. Other than that, using system make easier the data collection about the employee. For example, system is used in data gathering to assessment of employee and so on. Nowadays most of the developed company already using the system to manage their employee performance.

Stages in performance managements are plan, monitor, develop, review, reward. Planning can be done via virtually. Monitor the employee must be done manually but nowadays with the use of CCTV it can be monitored using the computer systems. Developing the employee such as sending to the training program is manually handled program or task. Review can be done virtually and reward is based on type of reward where it can be given to employee.

In final stage the task is reporting a progress where the system must be developed in order to inform the top management about the progress and to identify the further progress in managing the employee toward achieving the organizational mission. After analyse the data a report will be send to every employee which is related to performance management system. After update the report they may have certain changes or development. For example the policy maker will be more aware of the policy in the organization or update the policy which is suitable for the current situation for the benefits of the organization.

Nowadays the use of computer system is now increased and widely used to be competitive and to be effective than other company. So using a system is a benefit for the company where it help done the task easily and effectively.

References :
1. Aguinis,K. (2007). Performance Management. Performance Management and Reward          
    Systems in Context, Pearson Prentice Hall.

2. Kramar, Bartam et al. (2010). Human Resource Management in Australia. McGraw Hill

                  3. Charles H.F and Renato E.N. (2012). Performance Management, Compensation, Benefits,  Payroll and Human Resource Information System, Second Edition, Chapter 14, pp 447

  

Learning and Developments

During this week, the lecturer Dr Nur Naha teaches us regarding the learning and developments. The class were entirely related to case study of learning and developments. Before the learning process begins, we have to know what does it meant by learning. According to dictionary, learning is the process or act that is gained through experience. Nevertheless, development is growth. This indicates human growth, including physical, emotional, intellectual, social, perceptual, and personality development.

            There are several questions were being discussed based on the case study. One of the \ question being discussed is “How do you envision learning 5 years from now?”  There were many answers being answered by us. The exact answers were later given by Dr Nur Naha whom stated that we envision learning in future by transforming the learning styles from face-to-face learning or through hand outs to e-learning. E-learning are considered best medium of learning which possibly consists of every information needed by the employees for learning purposes. For instance company profile, company portfolio, news updates and etc. So, as a result of it, the management can also use the medium for the new employees induction purposes whereby it will help the newly appointed employees get to know about the present company more detail.

            There are various benefits that can be gained through learning and developments. Efoli Ekot (2010), the methods that can be used for learning and developments for the employees in the organizations are as such; role-playing, job rotation, on the job training and so on. Moreover in terms time and cost, Vanessa Ratten (2012) stated that learning through internet would save cost and time rather than travelling from one place to another. The best example of the company that manage to cut down cost and time through learning and development program is Ernst & Young.  Ernst & Young manage to cut the training costs 35 percent and able to improve its consistency and scalability. They condensed about 2,900 hours of classroom training into 700 hours of web-based learning, 200 hours of distance learning and 500 hours of classroom instruction, a cut of 52 percent, Hall (2000).

            In a nut shell, the importance of learning and development through the usage of technology are increasing drastically. As a result of it, everyone need to play their roles in order to gain more better learning environment through e-learning system which is flexible to use anywhere and at any time as we like. Furthermore, in the context of organization every employees must make use of the learning system as much as possible to gain knowledge through experiences while develop the knowledge, skills and abilities (KSA).

(437 Words) 

References :

1. http://www.merriam-webster.com/

2. Efoli Ekot, Articles of  Employee Training and Development : Reasons and Benefits, February 2010

3. Vanessa Ratten, Development And Learning In Organizations Vol. 26 No. 5 2012

4. Hall, Journal of Emerging E-Learning Technologies: Tools for Developing Innovative Online Training,       

    2000

E-Recruitment

For the week after the mid semester break, the learning process continues with the topic regarding E-Recruitment. According to Alison Margeret Foot et.al (2005), recruitment is the steps to hire new work power in the organization through certain processes. It should also be coordinated with the advancement of technology and competition from other organizations. The goal of an effective recruitment function to identify and recruit qualified individuals for the job  and the challenges in the recruitment process quality depends on labour market competition intensifies over time.

Nevertheless, nowadays in a modern world people are moving rapidly towards the usage of technology in everyday life. Even the process of recruiting new employees now has changed to E-recruitment. According to Margeret Rouse (2012), E-recruitment in other word is online recruitment. The benefit of using e-recruitment is less of paper usage which meaning less need for filing or any documentation because every information and detail can be stored straight away in the system and it automatically enhances the practice of saving space in the office.

From the perspective of Human Resource (HR) manager, the system of e-recruitment is developed to help the recruiting team to employ the employees with more specific and  easily. The system is developed through webpages which can help us to fill the application form with full details that are required by the organization that we are going to apply job for. For instance, E-recruitment by CIMB Bank which requires us to fill the application form through e-recruitment and straight away will shortlist the most suitable candidate for a specific position that are being offered.

Besides that this system or software is very cheap and can be modified based on needs of the company. Erice R.Marr (2007), internet attracts more quality applicants despite popularity as a source. Moreover, through E-recruting the HR executives can obtain data or information about applicants and at once make the selection process much smoother and easier.

However, everything has its advantages and disadvantages. Rahul Pandita (2011) stated that in the context of disadvantages of E-recruitment, one of its disadvantage is the applicants are not being able to speak or communicate with any representatives of the company that are being applied for. So as a result of it, this leads to a situation whereby ambiguity and confusion arise as well as demotivates the morale of the person that apply for a job. Besides that, E- recruitment is affected by security issues which stressed out issues like easily be vulnerable to spam and fake profiles. For instance, a stranger create a fake profile in a company as a candidate to apply for but his actual intention is to spread viruses into the systems. In a nutshell, I would strongly choose the E-recruitment system as a recruiting medium to process the application of new employees because it would save cost, save time and also save space.

(478 Words)

References:

1.      Margaret Foot & Caroline Hook, Introducing Human Resource Management 4th edition, Pearson Education Limited, 2005.

2.      Margaret Rouse, Talent Management System Essential Guide, 2012

3.      Erice R.Marr,Journal of E-Recruitment : The Effectiveness of The Internet as a Recruitment Source, 2007

4.      Rahul Pandita, Journal of E-Recruitment : The Effectiveness of The Internet as a Recruitment Source, 2007

Conclusion

As a conclusion, from almost half semester of learning Human Resources Information System (HRIS) earlier I found myself a bit unclear of what really I’m learning about because the subject focuses fully on the systems that need to deal with. Alhamdulillah, week by week I’m able to make myself clear on the HRIS and I manage to get on with it.

HRIS is actually a combination of Human Resource Management (HRM) and Information Technology (IT) which because the system that provides information. In other word knows as Information System (IS). IS has its own importance which helps us in our daily activities such as online shopping, online banking’s, online ticketing and etc. Nevertheless, this kind of system makes people’s life easier compared to those days.

Next, in order to gain competitive advantage any businesses must be able to adopt and adapt with several competitive forces such as rivalry among the business in the industry, threats of new entrants, substitution products, and also the bargaining power of customers and suppliers. So in order to stay on the succession of the business in the market, the ways to overcome the competitive forces are through competitive strategies namely; cost leadership, differentiation strategy, innovation strategy, growth strategy and alliance strategy.

Regarding globalizing HRIS, it consists of three types of model which are multinational, global and international. Apart from that, the globalizing HRIS is more efficient when the new model were being developed that is “Transnational Model”. This model is developed from combining previous three models into one.  So, transnational model would help the businesses entities such as McDonalds, Tesco, Wall-Mart and etc. to operate beyond national boundaries.

In a nutshell, I understand that Human Resource Information system is interrelated with information technology and it is the contribution factor to the success of the businesses.

(300 Words)

"Obstacles are things a person sees when he takes his eyes off his goal"

                                                                                                  -E. Josseph Cossman-

Globalizing HRIS : The New Transnational Model

The next topic of study that I would reflect on is “Globalizing HRIS: The New Transnational Model”. According to Beamen (2000), Global HRIS is relating to an information system worldwide which could efficiently implement the information either through single, centralised and standardised system. There are three types of model that I get to know from my readings as well as from the class session. The models are basically, Multinational, Global and International.

However, in order to be more effective there was a new model being developed which is called as “Transnational Model”. This model consists of the combination of the other three previous models. Indeed, the model being developed according to the changes of the business environment itself, Beamen (2000). While, transnational organizations are basically the organization that operates beyond the national boundaries. Furthermore, when a business is being set up across the national boundaries the main objectives is to gain the efficiency. This shows that the business must be able to locally responsive and also globally integrated. Julie Deveron (2013), stated that there are several elements that need to get into consideration in a business structure which is a multidimensional, systematic differentiation between businesses, business functions and geographical areas of business operations.

One of the examples of transnational businesses is the well-known fast food chain restaurant, McDonalds. It gains its efficiency not only through expanding the restaurants across national boundaries but also the products and the commercial the business strategy of  McDonalds through the entire worldwide are the same but in accordance to its geographical business operations. Moreover the business are basically depends on the differing culture of its country of operations as such in Malaysia, the burgers beings sold are 100% “Halal” as compared to other countries such as China, the “Non-Halal” burgers are also being sold  according to its geographical business operations.

In conclusion, the business that has chosen the transnational model would gain advantages in terms of economic factor compared to the businesses that never choose to do businesses through transnational policy.

(336 Words)

"life is good when we think its good, life is bad when we dont't think"

                                                                                         -Doug Horton-

References:

1.      Karen Beaman and Alfred J. Walker (2000). Globalizing HRIS: The New Transnational Model., pp 30-43.

2.      Karen V. Beaman (2000). On Globalizing HRIS: Moving to a Transnational Solution. pp. 33-36.

3.      Karen V. Beaman (2003), The New Transnational HR Model:Building a Chaordic Organization : www.jeitosa.com/wp-content/uploads/.../New-transnational-doc.pdf (retrieved on 21st October 2012)

4.      Julia Devoren (2013). Transnational Organizational Structure (retrieved from : http://smallbusiness.chron.com/transnational-organization-structure-60691.html)

Information System For Competitive Advantages

Information Technology (IT) is in line with technological changes that helped businesses to reshape output of products, services and information that are provided to customers to build value to its customers. While, according to Harvard Business Review (1985), it is stated that information can provide a competitive advantage by giving companies new ways to outperform their competitors and spawns new businesses, often from within the company's existing operations.

            Furthermore, human resource operations is considered as a benefits of HRIS, Ngai & Wat (2004). Besides that, there are five competitive forces which are, rivalry within an existing industry, threats of new entrants,Shin (2001). substitution products, and bargaining power of the customers and suppliers. Whereas, Porter (2001) justifies even there is a change in terms of suppliers, channels, substitutes or even competitors but still the competitive forces determines the profitability.

             Here, i would like to give brief example of the business that are related to those competitive forces which is Al-Ikhsan Sports and Royal Sporting House which is selling sports goods. One thing that i can say is Al-Ikhsan would gain competitive advantage because in terms of prices people tend to choose Al-Ikhsan as a substitutes because on price differences. Other than that, Al-Ikhsan has variety of sports products rather than Royal Sporting House and in terms on suppliers Al-Ikhsan has more choices of sports brand compared to Royal Sporting House which only sell the selected brand items.

         As a result, there are competitive strategies that would help to retain the businesses alive. The strategies are as such, cost leadership, differentiation strategy, innovation strategy, growth strategy and alliance strategy. For instance, alliance strategy in other word merging. Google and Motorola merge to compete with Apple in a telecommunication world. In summary, any business that would attain competitive advantage it is possible to follow on the five competitive strategies.

(306 words)

"Deterimination is the wake-up call to the human will"

                                                               -Anthony Robbins-

References:

1.      Michael E.Porter and Victor E.Millar, How Information Gives You Competitive Advantage, Harvard Business Review, July-August, 1985.

2.      E.W.T. Ngai and F.K.T. Wat (2006). Human Resource Information Systems: A Review and Empirical Analysis. Vol. 35 No.3, pp. 297-314

3.      Namchul Shin (2001). Strategies for Competitive Advantage in Electronic Commerce. Journal of Electronic Commerce Research, Vol. 2, No. 4, pp. 164-171.

4.      Porter, M. (2001). Strategy and the Internet. Harvard Business Review. Pp. 62-78

Introduction To Information System

             

           As for my first entry, I would like to reflect on the topics that I learned during 2^nd week of the semester. The topic was “Introduction to Information System”. Information system  has a very wide meaning. Information System is a processing system unit that is used for data processing in an organization, for communication purposes among departments through the entire organization and also for distribution of information, Vladimir Zwass (2013). Besides that, Margaret & Caroline (2005) stated the information systesm (IS) would help organizations in organizing and managing in order to achieve competitiveness in a particular sector. Yet, this (Information system) will change according to the latest availability of technology in the market.

            Relating the information system with human resources or Human Resource Information System (HRIS), can be defined as a system that is integrated to gain information and analyse the human resources of an organization. This system shall be useful for the Human Resources manager to keep on track of their staff progress. Besides that, the system helps the managers to retrieve the individual information needed such as the development of employees Knowledge, Skills and Abilities (K.S.A) from time to time. Nevertheless, according to Michael.J Karanagh. et all (2007) information system can be a medium to evaluate the employees working performances which is timely, accurate, concise, relevant and complete. As a result of it, the system enhances accuracy of decision making process that lead to effective operations of businesses.

            There are various information systems that has become apart from our daily life.For instance,nowadays as a modern people we tend to get news updates within a second by browsing to the internet through search engines such as "Google". Nevertheless, we shall not only get access to local news but world news, sports updates, entertainments and many more just by clicking on the internet.

          As a conclusion, i think information system shall help the managers to access the information needed about employees and indeed information system is a medium for organisations to be more efficient in a business world.

         

(338 Words)

“nothing is too small to know, and nothing is too big to attempt”

                                                                           -William Van Horne-

References:

1.      Vladimir Zwass (2013), Encyclopedia Britannica. Retrieved from : http://global.britannica.com/EBchecked/topic/287895/information-system

2.      Margaret Foot & Caroline Hook, Introducing Human Resource Management 4th edition, Pearson Education Limited, 2005.

3.      Michael  J. Karanagh, Mohan Thine, Richard D. Johnson (second edition), Human Resource Information Systems,2007

Self Description

Assalamualaikum and Hello Dear Visitors,

    First of all thanks for visiting my educational blog. Before I start posting the posts regarding Human Resources Information System (HRIS), it would be glad that I share my personal background to beloved readers of the blog that visits to this blog.

My name is Muhammad Faizal Bin Ahamed Bahurdeen, Im originated from the Northern Region of Peninsular Malaysia, Penang or also known as Prince of Wales Island. Currently, I further my studies in University Technology Malaysia. I enrolled for the undergraduate course of Human Resource Development, University Technology Malaysia, Johor Bahru. Previously, before I came to Johor, I completed my Diploma in Business Studies at KDU College, Penang.

 In personal, my hobbies are collecting old currency notes and coins from all over the world and the other hobby that i really enjoy is chatting because from chatting i can make new friends and share useful knowledge and information even just via virtual world.

As compared to other guys whom can be said as a gameaholic but for myself I don’t know how to play games as like other guys because I doesn't have interest on it. Nevertheless, I’m active on social activities by lending hand to help those needy people by providing foods, cloths and etc. as what I’m afford to do so. I realised from this kind of activities we should be grateful of what we have and living without any deficiency in the family. Besides that, I also like to discover new places with my close friend here in UTM using motorcycle regardless of distance travelled.

The blog is being created for the academic purposes as requested by the respectful lecturer of the subject, Dr Nur Naha. Furthermore, I consider this as a great way to ensure students are more clear on what has been taught in the class.

(302 Words)

" To accomplish great things we must first dream, then visualize,

 then plan...believe...and act"

                                                                                             -Alfred A. Montapert-

Regards,
Muhammad Faizal